Important Announcement on Extension of Residence (MRR)

For 1st Semester AY 2022-2023

While waiting for the BOR announcement/update on Maximum Residence Rule (MRR) for 1st Semester 2022-2023, the Office of the College Secretary (OSec) has set JULY 4, 2022 as the deadline for the submission of appeals for extension of residence. This announcement supersedes an earlier advisory that states students (both undergraduate and graduate) who are supposed to submit letters requesting an extension of residence on May 6, 2022 (for 1st Semester 2022-2023 enrollment) are not required to do so anymore.”

Affected students are now requested to submit their letters and supporting documents so that the OSec can start the evaluation in time for 1st Semester 2022-2023. In the event that the BOR releases an announcement regarding MRR, we will release an advisory as well.

Information about Maximum Residence Rule (MRR) as of 31 May 2022

Note: In the computation of MRR below, we are including 1st Semester 2022-2023 in the reckoning of residence as a proactive approach.

I. For Undergraduate students:

Regular four-year bachelor’s degree: Students who commenced their program in First Semester AY 2015-2016 or earlier

II. For Graduate students:

A. Who are considered on MRR status?

MA students who commenced their program in the following semesters:

PhD students whose area of specialization in their MA is related to their PhD specialization and were admitted in the following semesters:

PhD students whose area of specialization in their MA is not related to their PhD specialization and were admitted in the following semesters:

B. When are additional graduate courses (penalty courses) taken?

1st and 2nd Extension of residence – 1st additional graduate course

3rd and 4th Extension of residence – 2nd additional graduate course

5th Extension of residence – 3rd additional graduate course

*Consult your adviser regarding this matter.

Important Note: Since 2nd Semester 2019-2020, AY 2020-2021, and AY 2021-2022 are not included in the reckoning of residence toward MRR, there might have been changes in the computation of your extension status (which also affect the time to take the additional graduate courses).

III. REQUIREMENTS

OTHER REQUIREMENTS:

  1. If returning from AWOL/LOA, please disclose all activities (i.e., trips local and abroad, enrollment in courses or institutions, etc.) undertaken during the term/s that the student is not enrolled.
  2. If returning from AWOL/LOA and the reason is health-related, a copy of medical certificate.
  3. If returning from AWOL/LOA and the reason is financial concerns (i.e., student had to work), a certificate of employment

PROCEDURE:

  1.  Download and accomplish the following:
    • Program of Study/Curriculum Checklist
    • MRR timetable (if applicable)
  2. Write a letter of appeal and affix your e-signature.  Contact your Program Adviser for endorsement of your appeal. Your Program Adviser may do any of the following: 1) Affix his/her e-signatures in the letter, Program of Study, and MRR timetable or 2) Write an email that s/he is endorsing your appeal and certifies the correctness of all supporting documents (i.e., POS and MRR Timetable). For students applying for 4th and 5th extension of residence, the Research Adviser should write a separate letter providing strong justification.

Note: The signature of the Division Chair on the letter and Program of Study is not needed. Endorsement of the Concerned Division Chair will be done online.

3. Print grades from CRS or save screenshot of grades in a Word file.

4. Email all the required documents to educadmissions.updiliman@up.edu.ph with subject line: Extension of Residence_Surname, Name (i.e., Extension of Residence_Dela Cruz, Juan).

5. Patiently wait for the email from the Office of the College Secretary (OSec) regarding the result of your appeal. The Office processes numerous requests and appeals; hence, please give the staff time to evaluate and verify submitted documents.

IMPORTANT REMINDERS:

  1. Please make sure that all information specified in all submitted documents (i.e., letter of appeal, Student Directory, supporting papers, etc.) is true and accurate. Inaccurate information in official documents is considered an offense.
  2. Please submit ALL the necessary documents as incomplete submissions will not be processed.
  3. Please be reminded that submitted documents are subject for verification. Submission of spurious or tampered documents is considered an offense.