Information about Maximum Residence Rule (MRR) as of 29 August 2022

Note: In the computation of MRR below, we are including 2nd Semester 2022-2023 in the reckoning of residence in respect to the prevailing academic policies promulgated by OVPAA at the start of this semester.

I. For Undergraduate students:

Regular four-year bachelor’s degree: Students who commenced their program in First Semester AY 2016-2017 or earlier

Undergraduate students with Student Numbers that start with 2016 and older, who have not been granted extension of residence

II. For Graduate students:

A. Who need to appeal for MRR Extension effective 2nd Semester 2022-2023?

  1. Graduate Students (those in the MAEd and PhD Ed programs) who entered their program in the 1st Semester of the Academic Years specified in the MRR Computation Tables below.
  2. Students who entered their program in the 2nd Semester who have not applied for MRR extension and have no previously approved appeals granted since 2nd Semester 2019-2020 until 1st Semester 2022-2023

B. MRR Computation Tables

MAEd Students who entered their program in the given semesters:

PhD Ed Students (with MAEd in the same major) who entered their program in the given semesters:

PhD Ed Students (with a different MA than their PhD Ed major) who entered their program in the given semesters:

C. When are additional graduate courses (penalty courses) taken?

1st and 2nd Extension of residence – 1st additional graduate course

3rd and 4th Extension of residence – 2nd additional graduate course

5th Extension of residence – 3rd additional graduate course

*Consult your adviser regarding this matter.

Important Note: Since 2nd Semester 2019-2020, AY 2020-2021, and AY 2021-2022 are not included in the reckoning of residence toward MRR, there might have been changes in the computation of your extension status (which also affect the time to take the additional graduate courses).

III. REQUIREMENTS

  • First request (Letter is addressed to the College Secretary, Dr. Frances Olivia M. Magtoto.)
  • In lieu of their most recent TCG, a print-out/screenshot of grades from ALL semesters generated from CRS (saved as a Word/PDF file). NOTE: TAMPERING / FALSIFICATION of grades and other supporting documents will be sanctioned accordingly.
  • Second and Third request (Letter is addressed to the College Secretary, Dr. Frances Olivia M. Magtoto.)
    • A letter of appeal signed/endorsed by the Program Adviser
      • Provide information such as your student number, program, first entry into the program, and your contact number and email address.
      • Disclose reason/s for going beyond the MRR.
      • Ask for your Program Adviser’s signature as proof of endorsement.
    • In lieu of their most recent TCG, a print-out/screenshot of grades from ALL semesters generated from CRS (saved as a Word/PDF file). NOTE: TAMPERING / FALSIFICATION of grades and other supporting documents will be sanctioned accordingly.
    • A copy of previously approved extension
  • Fourth request (Letter is addressed to the GSAPAW chair, Dr. Jaclyn Marie L. Cauyan.)
    • A letter of appeal signed/endorsed by the Program Adviser.
      • Provide information such as your student number, program, first entry into the program, and your contact number and email address. Also include the date you passed your Outline Defense.
      • Disclose reason/s for going beyond the MRR.
      • State how you have used the previous extension given.
      • Ask your Program Adviser for a letter of endorsement.
    • Separate letter from the Research Adviser with strong justification (i.e., phase of thesis/dissertation writing)
    • In lieu of their most recent TCG, a print-out/screenshot of grades from ALL semesters generated from CRS (saved as a Word/PDF file. NOTE: TAMPERING / FALSIFICATION of grades and other supporting documents will be sanctioned accordingly.
    • A copy of previously approved extension
    • With an APPROVED outline examination
  • Fifth request (Letter is addressed to the GSAPAW chair, Dr. Jaclyn Marie L. Cauyan)
    • A letter of appeal signed/endorsed by the Program Adviser.
      • Provide information such as your student number, program, first entry into the program, and your contact number and email address. Also include the date you passed your Outline Defense, and your progress in your implementation of research and data analysis.
      • Disclose reason/s for going beyond the MRR.
      • State how you have used the previous extension given.
      • Ask your Program Adviser for a letter of endorsement.
    • Separate letter from the Research Adviser with strong justification (i.e., phase of thesis/dissertation writing)
    • In lieu of their most recent TCG, a print-out/screenshot of grades from ALL semesters generated from CRS (saved as a Word/PDF file. NOTE: TAMPERING / FALSIFICATION of grades and other supporting documents will be sanctioned accordingly.
    • A copy of previously approved extension
    • The student is already at the writing stage or has, at the minimum, the research data needed to write the paper.

OTHER REQUIREMENTS:

  1. If returning from AWOL/LOA, please disclose all activities (i.e., trips local and abroad, enrollment in courses or institutions, etc.) undertaken during the term/s that the student is not enrolled.
  2. If returning from AWOL/LOA and the reason is health-related, a copy of medical certificate.
  3. If returning from AWOL/LOA and the reason is financial concerns (i.e., student had to work), a certificate of employment

PROCEDURE:

  1.  Download and accomplish the following:
    • Program of Study/Curriculum Checklist
    • MRR timetable (if applicable)
  2. Write a letter of appeal and affix your e-signature.  Contact your Program Adviser for endorsement of your appeal. Your Program Adviser may do any of the following: 1) Affix his/her e-signatures in the letter, Program of Study, and MRR timetable or 2) Write an email that s/he is endorsing your appeal and certifies the correctness of all supporting documents (i.e., POS and MRR Timetable). For students applying for 4th and 5th extension of residence, the Research Adviser should write a separate letter providing strong justification.

Note: The signature of the Division Chair on the letter and Program of Study is not needed. Endorsement of the Concerned Division Chair will be done online.

3. Print grades from CRS or save screenshot of grades in a Word file.

4. Email all the required documents to educadmissions.updiliman@up.edu.ph with subject line: MRRExtension_Surname, Name (i.e., MRRExtension_Dela Cruz, Juan).

5. Patiently wait for the email from the Office of the College Secretary (OSec) regarding the result of your appeal. The Office processes numerous requests and appeals; hence, please give the staff time to evaluate and verify submitted documents.

IMPORTANT REMINDERS:

  1. Please make sure that all information specified in all submitted documents (i.e., letter of appeal, Student Directory, supporting papers, etc.) is true and accurate. Inaccurate information in official documents is considered an offense.
  2. Please submit ALL the necessary documents as incomplete submissions will not be processed.
  3. Please be reminded that submitted documents are subject for verification. Submission of spurious or tampered documents is considered an offense.